SharePoint Site Creation Requirements
Creation date: 10/20/2025 4:32 PM
Updated: 10/22/2025 1:58 PM
To successfully create your new SharePoint site, we require the below information.
Please note to keep the system functioning smoothly and to minimize additional costs, we may suggest you use an existing site or reject the site request.
1. Site Purpose and Functionality
Defining the site's function determines the template (Team vs. Communication) and feature set.
| Question | Answer Required | Notes |
| Primary Purpose | [Internal Collaboration/Document Sharing] OR [Public Information/Intranet Communication] | Does the site serve a small group for content creation, or a large group for content consumption? Will this site replace your community/science share or a new document repository for your group or project. |
| Department or Project Site | [Desired Name] (e.g., "Project Helios," "HR Policy Hub") | This will be reviewed as we finalize our naming guidelines. |
2. Site Owner (The Authority)
This individual is responsible for the site's long-term health and content governance.
| Role | Details Required | Permissions |
| Primary Site Owner | Name and Email Address | Full Control: Can manage all content, settings, permissions, and has the authority to request site deletion. |
3. Site Security Roles
Site Administrators (Full Control Delegation)
Administrators are the Owner's delegates who manage day-to-day operations and settings.
| Role | Details Required | Permissions |
| Site Administrators | List of Names/Emails (Recommended 1-3 users) | Full Control: Can create libraries, manage lists, change settings, and manage Member access. |
B. Site Members (Content Contributors)
Members are the primary audience who will be creating and managing content.
| Role | Details Required | Permissions |
| Site Members | List of Names/Emails OR AD Security Group Name | Edit/Contribute: Can view, add, edit, and delete files or items within the site. |
C. Site Visitors (Read-Only Audience)
This group is typically used for broad communication sites (e.g., Intranet Portals).
| Role | Details Required | Permissions |
| Site Visitors | List of Names/Emails OR AD Security Group Name (e.g., "All Employees") | Read Only: Can view pages, download documents, and read content, but cannot make any changes. |
Summary of Permission Levels
| Group/Role | Permission Level | Key Capabilities |
| Owner / Admin | Full Control | Manage permissions, site settings, lists, libraries, and content. |
| Members | Edit / Contribute | View, add, edit, and delete files and list items. |
| Visitors | Read | View and download content only. |